Research Room & Archives
The Archives are comprised of collections. A collection is
defined as an item or group of items coming from one donor or source. Our
focus is on Miamisburg and Miami Township. The society acquires its
collections through various means:
donations from residents of Miamisburg and
other individuals who wish to share their family's local memorabilia items
building owners who have found old records
and photographs in their basements and attics
local auctions and the internet's eBay
on-line auction site
Items in our collections fall into various categories:
family & individual portraits, buildings & homes, events, postcards
journals, civic organization minute records, personal diaries/letters
business advertisement give-aways, items manufactured in Miamisburg
posters, broadsides, and tickets
local interest, yearbooks
The Research Room provides a wide array of local research
materials. Whether your interest is in the history of your older home, a
business from the past, your ancestors, school yearbooks, or the early settlers
of Miamisburg, the society has collected and organized them for your perusal.
You will find the following research topics in the form of books
Businesses * Homes * Buildings *
Civic Organizations * Churches * Cemeteries *
Schools * People
Local Interest Topics * Founding of Miamisburg
* Newspapers * Census Abstracts * Obituaries
Veterans * Funeral Home Records
The researcher can access books on the open shelves in the
Research Room. A society volunteer will pull files and collections from
A state-of-the-art microfilm machine is available in the
Research Room for viewing microfilms and microfiche. Copies can be made
directly from the machine.
Volunteers will be on hand to make photocopies of research
The society takes great care and attention in preserving our
collections. A grant by the Ohio Humanities Council provided funds to
purchase archival grade storage materials.
Rare books are stored in archival grade plastic bags.
Letters and other paper items are placed in archival quality file folders and
organized in acid-free document boxes. Artifacts are stored in
like-quality boxes. Photographs are placed in archival boxes and rare
documents are encapsulated in museum-quality Mylar.
Collections are processed and cataloged by national museum
standards. Each item in a collection is assigned an accession number and
location identifier. The society has created a customized database to
catalog our holdings. This computerization enables the researcher to more
readily locate research materials.
Location: Miamisburg Historical Society's Research
Room is located in the Market Square Building at the corner of Route 725.Central
Avenue and Main Street.
Hours: Hours of operation are Wednesday
and Saturdays 1:00 pm to 4:00 pm or by special appointment. Hours are
subject to change.
Contact: Contact can be made by calling
the society's office at 937 859-5000 or by email.
Fees: The Research Room is free to the
public. A research fee will be charged for requests by mail, email and
phone. Please inquire for rates. A minimal fee is charged for
photocopies and microfilm copies.
Donations: If you would like to donate
your family items, please contact the society via phone, letter or email and
someone from the society will be happy to talk with you. We will provide
you with a Deed of Gift form for you tax records.
Our knowledgeable volunteers are available to assist you with
your research needs. We think you will find our facilities to be "user
friendly". It has been organized to accommodate any level of researcher.
We hope you will find our vast collections interesting and useful.
HRRC Collection Program
The society's Research Room was opened with much fanfare and
anticipation this past spring. Since the opening, we have received many
inquiries on making donations of personal/family memorabilia and interesting
local items. We are usually asked these three questions:
How are the items handles after I donate them?
Can others view the items I donate?
What kinds of things do you already have at the society?
The main concern of a donor is "how are we going to take care of
their donations". The society can boast that we use the methods and
practices utilized by large societies and museums in preserving our collections.
We had the opportunity and funds to do preservation the correct way before we
opened the collections to the public.
Let us walk you through the steps we take after items are
donated to the society:
A Deed of Gift is given to the donor as acknowledgement of their
The items are assigned an accession number. This simply
means an inventory/tracking number. Every item in our collection has a
unique accession number and the number is written on the item in an
A Collections Worksheet is filled out. The donor name,
date of donation, and each item's description type, description of the item, and
location are logged.
The item is place in the appropriate archival material.
The Collection Worksheet is entered into our collection's
database in the computer so we locate the items.
Our trained volunteers spend countless hours ensuring the best
care is given to donations. Their commitment to preserving our history is
The society is fortunate to have two permanent facilities to hold our
collections. They are the Gebhart Tavern Museum and Market Square Building
Gebhart Tavern Museum: The museum houses our
"larger" donations such as hand tools, household items, clothing and Indian
artifacts. The museum is open Sundays 2:00 pm to 5:00 pm, June
through September or by special request
Research Room: Society members and the general
public are welcome guests at the Research Room located on the first floor of the
Market Square Building. Books, maps, yearbooks and family histories can be
freely accessed on the bookshelves. The Archives Room houses original
photographs, letters, family memorabilia, rare books and small artifacts.
Volunteers are on hand to retrieve there items for viewing. The Research
Room is open on Wednesday and Sundays from 1:00 pm to 4:00 pm.
Permanent Displays: The Market Square Building
affords us space to showcase some of our interesting donations as artwork and
decorations. The first floor of the building has rotating displays of
photographs, business memorabilia and general items of interest in cabinets that
are part of Miamisburg's history in their own right. The second floor
auditorium's East wall is covered with local business signs, fretwork salvaged
from the old Weber House. Photographs and pictures adorn various walls.
Stoneware jugs, a wooden grist mill wheel and candle molds can be seen on top of
the serving area cabinets.
Exhibits: Last fall the society presented the
"Tobacco Industry in Miamisburg" exhibit to its members and general public.
Some of the items displayed were from the society's archives and collections.
More exhibits are planned for the future to highlight additional artifacts and
items of interest.
A Museum and archives is only as good as the items that have been donated or
acquired. We are so fortunate to have had so many residents, organizations
and businesses donated their local memorabilia items. Many times the
donor thought we might not be interested in the items other would not have any
historical value to us. Although we cannot accept all historical items
that do not pertain to Miamisburg, we do focus on local items of interest.
One specific donor comes to mind. Her great-grandfather's journals,
recordings of who visited the farm, the weather, and what chores he did that
day, were passed down in her family. She wasn't sure we would be
interested in the books and what value they would be to the society. These
journals are one of the most interesting collections we have. There
research value is priceless as it give us a first-hand account of life in the
It would be impossible to list all of the items the society has in its
archives. The following is a summary of the kinds of things the society
- Photographs and postcards * Personal letters and diaries
* Family bibles * Local author books * Business
- Grade school report cards * Marriage, birth and baptismal
certificates * Historical flags * Tobacco industry
tools and implements
- City of Miamisburg Ordinance books from the early 1900's *
Family genealogies * Vintage clothing * Yearbooks
- Maps * Business advertisement give-aways * High
school diplomas * Family genealogies * Pottery and
- Indian artifacts * Tools
Please remember the society when deciding what to do with your Miamisburg
memorabilia. Not only will your collection be preserved, others can
benefit though research.